Incident and Audit Management for Medical Monitoring

In our recent Checkit platform training session, we went into the details of streamlining medical monitoring processes with the Instant Audits and Multi-Sign-Off features. This session provided hands-on insights into optimizing Checkit to save time, enhance accuracy, and boost operational efficiency. Below, we summarize the key takeaways and best practices that emerged.

Understanding Instant Audits and Why They Matter

Instant Audits are essential tools in Checkit, allowing medical facilities to keep precise records of temperature deviations and related incidents. These audits help safeguard the integrity of valuable assets by providing a complete history of incident events, ensuring accountability, and supporting regulatory compliance.

Here’s why Instant Audits are critical:

• Regulatory Compliance: They offer an audit trail essential for passing internal reviews and external inspections.
• Process Transparency: Incident audits highlight any discrepancies or failures, signaling the need for process improvements or additional training.
• Data Integrity: Accurate record-keeping means your data is reliable, which is essential for the handling of sensitive medical inventories.

Streamlining Incident Responses with Set Points and Alarms

During the session, we walked through the structure of set points, which are customizable rules applied to sensors. These define acceptable temperature ranges and time delays before an alarm is triggered. By configuring set points, you ensure you’re notified promptly of any deviations, allowing your team to respond swiftly. Notifications can be tailored to your team’s needs, whether by phone, SMS, or email, and ensure incidents are reported to the right people at the right time.

Multi-Sign-Off: Efficient and Compliant Signatures for Incident Audits

The new Multi-Sign-Off feature streamlines the sign-off process, allowing you to approve multiple incident reports at once. This function saves time by removing the need to individually sign off on each incident while maintaining compliance through proper permissions and PIN authentication. The feature can also accommodate high-priority alarms across different sensors, enabling a quicker response to broader issues, such as power outages affecting multiple units.

For compliance purposes, Checkit requires a supervisory sign-off PIN, ensuring each audit is verified and closed by authorized personnel. This added layer of security is especially vital for meeting industry standards.

Key Takeaways

• Instant Audits Ensure Accountability: They create a verifiable log of incident resolution actions, essential for both internal and external audits.
• Set Points Define Monitoring Sensitivity: Adjusting set points according to the importance of the inventory helps prevent unnecessary alerts while ensuring protection for critical items.
• Multi-Sign-Off Saves Time: Approving multiple incidents with a single signature streamlines workflow without sacrificing accuracy or compliance.
• Keep Contact Lists Updated: Accurate contact lists ensure that alerts reach the right people. We recommend updating these quarterly.
• New Help Resources Available: The new Checkit Help Center offers updated training materials and resources to support ongoing staff education and system usage.

Looking Ahead

Next we will cover the Document Library, an upcoming feature designed to simplify documentation management and enhance operational transparency. Stay tuned for details!

Thank you to everyone who joined the session and for all the great questions! For those who couldn’t make it, we’ll be sending a recording to ensure you’re up-to-date on these new functionalities. Don’t hesitate to reach out with any questions, and we look forward to supporting you as you make the most of Checkit.