Health and Safety compliance management is on the verge of being transformed. Technology has had major impacts on what we produce, what we do and how we do it. It has also changed the way we work and the way we deal with people.

Health and safety professionals or anyone involved with compliance at any level, now have access to tools that enable real-time monitoring of processes and risks 24/7. This compliance technology creates new ways of dealing with challenges and risks in the workspace and the ability to act on issues in real-time.

So how can businesses take advantage of new ransform Health and Safety management?

Compliance tasks and processes

It is very important that the practices, procedures and resources for developing, implementing, reviewing and maintaining occupational health and safety standards are implemented effectively across the company – from policy setting at board level through to implementation of controls on the shop floor.

Having a digital compliance system in place gives much more flexibility and visibility, all the company’s health and safety policies, procedures and day to day processes can be monitored and accessed from anywhere in real-time 24/7. It also makes it much easier for employees to collect and share information, giving management teams unprecedented visibility and the ability to make informed decision or action based on real-time data should an accident or incident occur.

Continuous improvement

Using a digital Health and Safety management system allows companies to effortlessly define, monitor and analyse key aspects of compliance management.

By digitising routine checks, a digital health and safety management system can guide and enforce workers activities, improving their efficiency and consistency. Using a proactive approach to health and safety management, trends can be spotted and anomalies quickly rectified – directly benefitting business performance.  

With continuous 24/7 tracking, you are immediately alerted to any problems. Remote monitoring allows anyone, anywhere to keep watch and take instant action. Reviews and check-ups by internal experts and external consultants or inspectors can be carried out or monitored on an ongoing basis, which provides constant feedback. It also audits and EHO inspections a much simpler process, given that the data is readily available.

A data-driven approach gives the business more confidence, makes teams more engaged and the health and safety culture is better embedded throughout the organisation.

Data-driven decision-making

Real-time data allows for faster improvement cycles.

In the use case of food safety compliance, using historic data collected on a quarterly basis to make a 10% improvement in food-safety compliance every three months would result in an improvement of approximately 300% over 3 years.

In contrast, data collected through real-time operations management, allows smaller, but faster changes to be made, incrementally. So – for the scenario of food-safety compliance  – using real-time data to make a 2% improvement every week would result in an improvement of approximately 2100% after 3 years.

The outcome for environmental health, hygiene and safety-compliance professionals: move away from periodic improvements to true continuous improvement.

More effective use of data isn’t just advocated by technology companies such as Checkit; at the CIEH conference:

The Food Standard Agency explained how it has used data to identify potential food risks (such as olive oil fraud).

And Wakefield Council explained how it uses data as part of its Primary Authority Partnership with Morrisons to inform their National Inspection Strategy Pathfinder study as part of the FSA’s Regulating Our Future

A data-driven approach to developing compliance will always beat a series of best guesses. At Checkit, we recommend a three-pronged approach:

1. Prioritise what data could be most useful for your organisation.

2. Consider how you can collect that data in the most effective and efficient way possible

3. Think big (data): Connected Workflow Management from Checkit empowers you spot trends and anomalies from one central dashboard to improve your processes.