Building a business case for automated temperature monitoring | Checkit

Building a business case for automated temperature monitoring

When it comes to the safe storage of medicines, bloods and samples, an automated monitoring system can provide real value

When it comes to the safe storage of medicines, bloods and samples, an automated monitoring system can provide real value. Yet when faced with any capital purchase senior managers ask one simple question, will this system provide value for money and pay for itself?  What is the true value of automating your temperature monitoring?    
Insuring against failed compliance
With every non-compliance from a CQC report there are major costs associated with the corrective actions needed. Reports, meetings, follow up actions, re-training, new documentation and internal audits all before a re-visit by compliance regulators. Managing your temperature sensitive storage is easier through automated remote monitoring. Excursions can be reported in real-time and acted on immediately. Data is recorded and reports can be generated simply, meaning you can be inspection ready at any point.    
Insuring against loss of stock
With manual systems it’s not possible to determine how long stock has been exposed to unsuitable temperatures. So, the only safe option is to bin the stock. Examine your loss of stock in medicines for the last 12 months and you can see the savings possible from implementing an automated temperature monitoring system. With the UK’s future place in Europe unclear, meaning potential supply could be at risk, the loss of stock is not only a cost issue but a serious threat to continuation of supply. The rising value of inventory in a hospital pharmacy or blood banks is such that a fail-safe automated monitoring system is needed to ensure loss prevention at all points in the cold chain management. It should not be left to chance.    
Efficient allocation of staff time
Completing manual temperature monitoring is viewed as an admin role. With staffing shortages and everyday pressures it is not something most healthcare staff are focused on. It can often be overlooked or rushed, opening it up to errors. Adding to this the manual activity provides little in the way of trending data to spot potential failures. The CQC regularly pick up on this and any missing data, as well as weak processes which mean temperature excursions are not acted upon, resulting in placing the patients at risk. Our own review of time taken to manually monitor shows this is more costly than purchasing automated monitoring. Additionally temperature monitoring through a managed serviced contract has VAT advantages.  
What is the value of automating your temperature monitoring?
In summary automated temperature monitoring can provide real value, cost savings can be realised through the prevention of stock loss and by freeing up staff time. Meaning that automated temperature monitoring can pay for itself. Automation reduces paper-driven, manual processes, saving staff significant time, allowing them to focus on patient-led healthcare tasks. It also provides insightful data to improve performance. Automated monitoring provides real time alarm notifications. With alarm response times as a little as 2 minutes from the Tutela monitoring team, no stock needs to be lost. Automated monitoring implemented properly, eliminates the manual retrieval of data, mis-readings and mis-recording, as well as interruptions in data timeline. Meaning with automated monitoring you can be inspection ready at any point.     For more information visit our Connected Automated Monitoring pages.

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